Generel terms 2020
Trade fair company = J.B. Exhibitions ApS
Venue for the event = Aarhus Congress Center
J.B. Exhibitions ApS, CVR no. 35 24 12 99, legally represents the trade fair company in this order confirmation/stand rent contract.
Art. 1 Price, payment and delivery
The order confirmation/stand rent contract is binding for the exhibitor and the trade fair company, when the trade fair company has received the signed order confirmation/stand rent contract, or when the exhibitor has paid his registration fee. In other words, the order confirmation/ stand rent contract cannot be terminated by the exhibitor, when the trade fair company has received the signed order confirmation/stand rent contract. The exhibitor binds himself to comply with the terms of payment stated by the trade fair company in the order confirmation/stand rent contract.
§2 Changing the stand location
There may be situations where it is expedient for both the exhibitor and trade fair company to move the exhibitor from the agreed stand location (ie the stand location in the signed order confirmation/stand rent contract on). The trade fair company is not entitled to move an exhibitor from the agreed stand location, without the exhibitor accept to move, and accept the new stand location. If the parties can’t reach an agreement on a new stand location; and if the trade fair company still require that the exhibitor move; then the exhibitor is entitled to cancel the signed order confirmation/stand rent contract. If the exhibitor cancel the order confirmation/stand rent contract due to disagreement on the new stand location, then the trade fair company are obligated to refund any paid stand rent (here also includes registration fee, online package and other things that might be included in the order confirmation/stand rent contract).
Art. 3 Force majeure
Should any unexpected events take place, such as war, mobilization, strike, lockout, fire, authority regulations or other, which the trade fair company has no influence on, and which precludes or substantially complicates the completion of the event, the trade fair company is entitled to fully or partially change the location of the event.The trade fair company is also entitled to change the date of the fair up to 12 months after the original dates, if a force majeure situation should occur. In this situation, the trade fair company is also entitled to change the exhibitor's stand size, if the new venue/location require it. Any reduction of the exhibitor's stand size entitles the exhibitor to a corresponding reduction in his stand rent price. If this force majeure article is called upon, the trade fair company is also entitled to nullify the signed order confirmation/stand rent contract. If the trade fair company is compelled to nullify the order confirmation/stand rent contract, the exhibitor is entitled to a full refund of his stand rent price. The exhibitor is entitled to no further compensation from the trade fair company.
The trade fair company can't be hold responsible for any mistakes in the ePoint system (system to scan visitor badges); and if the system fails; the exhibitor are not entitled to compensation of any kind from the Trade fair company.
Art. 4 Stand decoration and built-up
The exhibitor binds himself to comply with the regulations of the event venue. Be it regulations of the event venue itself, the technical staff of the event venue, health authorities, fire service and/or any other public authorities. The exhibitor also binds himself to meet the time limits/deadlines set by the trade fair company and the time limits/deadlines set by the event venue for the trade fair/event. The exhibitor binds himself to keep his stand staffed to the extent possible during all opening hours of the trade fair.
Art. 5 Exhibition goods/products
The trade fair company can require the exhibitor to register all his goods/products to be exhibited at the trade fair/event. The trade fair company reserves the right to prevent the exhibitor from exhibiting certain goods, regardless if the goods have already been registered. If the exhibitor exhibits other goods/products than the ones registered, the trade fair company can remove the goods/products or dissolve the exhibitor's contract. The prepaid stand rent will not be reimbursed to the exhibitor.
Art. 6 Dismantling and removal of exhibited goods/products
The dismantling of the exhibition stand and the removal of the exhibition goods/products cannot take place until the trade fair/event is officially closed, unless the Trade Fair company has given the exhibitor permission. If the exhibitor break down his stand without permission is the trade fair company is entitled to give the exhibitor a fine of
DKK 2,500 (+VAT 25%)
All exhibited goods/products must be removed from the stand at the time stated by the trade fair company or the event venue. If the exhibitor does not comply with this, the trade fair company is entitled to have the exhibited goods/products removed at the exhibitor's expense and risk. The trade fair company and the event venue are entitled to hold back the exhibited goods/products etc. as a collateral for any claim, that the trade fair company and the event venue might have towards the exhibitor.
Art. 7 Sale, promotion and service
The exhibitor must comply with the rules stated by the trade fair company, the event venue and the authorities with regard to promotion, sale and placing of orders, and with regard to hand-outs of brochures, product samples, etc.
Political propaganda in connection with the trade fair/event is strictly prohibited.
Promotion, sale and placing of orders and hand-outs of product samples outside the display stand are not allowed, unless the exhibitor gets a permission in writing from the Trade Fair Company. Similar actions by companies not registered or approved for the trade fair/event is not allowed either. The trade fair company or the restaurant manager appointed by the event venue has the exclusive right to serve food and beverages in the display area, except for meals for the stand staff. Any hand-out of food samples or sales of food and beverages from the display stand must therefore be approved by the trade fair company prior to the trade fair/event. The exhibitor must also comply with all regulations from the health authorities. The use of loudspeakers and screening of films/videos/DVDs etc. can only take place, if it is of no inconvenience to the surrounding exhibitors. If the exhibitor screens films/videos/DVDs etc., the exhibitor must collect an authorization from the authorities; the exhibitor is also required to pay any KODA charges or/and fees of any kind in connection with his use of music and films. The exhibitor is not allowed to organize any events, which aim to collectively transport the exhibitor's visitors via a private bus or any other shared transportation for visitors to and from the event venue, without a preceding authorization from the trade fair company.
Art. 8 Stand lending or stand sublease
The exhibitor is not allowed to lend or sublease his display stand to someone else/a third party without a written authorization from the trade fair company.
Art. 9 Visitor and exhibitors entry passes
All visitors and staff from the exhibitors have to use admission cards – and both visitors and staff is obligated to the extent possible to wear the admission card so that it is visible for all others. The admission card for visitors can be acquired via the homepages for the fair. And an alternative way is to acquire the admission card is to register when the visitor come to the entrance to the fair. In both cases do the visitor have to register into the fairs visitor system and give name, address and so on. And afterwards can the visitor print out his/hers admission card. Admission card to the staff of the exhibitor can be acquired via the Exhibition Forum. The Trade Fair Company send out a link to each exhibitor with Username and Password to the Exhibition Forum. Then it is possible for the exhibitor to make admission cards to the staff that will attend at the fair. The exhibitor print out admission cards at home, and give each member of the staff his or hers admission card (with name and company name on). The admission card is strictly personal, and the exhibitor is responsible for prevent abuse of the admission card.
Art. 10 Liability
The exhibitor is responsible for any damage to persons, facilities or furniture/equipment caused by the exhibitor, his staff and suppliers or his exhibited goods or display materials.
The exhibitor is not allowed to fix any damages. The trade fair company and/or the event alone is responsible for the damage, which is caused by faults/errors or neglect at the event venue and/or by the trade fair staff.
All exhibited goods, products and decoration materials are at the exhibitor's own responsibility and risk in every sense. The exhibitor should in self-interest take out all necessary insurance. The trade fair company disclaims all responsibility for personal injury, damaged goods and damaged display materials etc. and disclaims all responsibility for any implied loss to the exhibitor caused by failing power and water supply, all kinds of wire/pipe ruptures, flooding, natural disasters etc.
Art. 11 Rules and regulations
The exhibitor or his staff can be excluded after prior warning (and/or this order
confirmation/stand rent contract can be nullified), if the trade fair company and/or the event venue finds their behaviour challenging or contrary to the contract, including contrary to these general terms and conditions, or if the exhibitor's use of the rented, including if the exhibitor's manner of exhibiting is found very inconvenient to the other exhibitors or exposes the trade fair company or the other exhibitors to damage. The trade fair company hereafter has the right of disposal of the rented stand, and the exhibitor is not entitled to any reimbursement of the prepaid stand rent. Further, the trade fair company reserves
KODA is a non-profit collective rights management society that administers Danish and international copyrights for music creators and publishers, when their music is performed in public.
the right to exclude any person not employed at the trade fair/event or its built-up or dismantling.
Art. 12 Complaints
Any complaint should be forwarded immediately and in writing immediately after the faults has been identified, to the trade fair company and/or the event venue, before the event closes. The parties (the exhibitor, the trade fair company and the event venue) agree that the trade fair company and the event venue itself should have the opportunity to correct any mistake as soon as possible, when reported by the exhibitor.
Art. 13 Agreement on Danish law and Danish venue
With his signature or with his payment of the registration fee (in this order confirmation/stand rent contract), the exhibitor acknowledges, that any matters of law between the exhibitor and the trade fair company, which has its foundation in this order confirmation/stand rent contract - including the interpretation of the agreements made between him (the exhibitor) and the trade fair company, and the decision on questions regarding the exhibitor's potential liability for damages, must be assessed and settled in accordance with Danish law.
As the Danish venue, the exhibitor accepts - depending on the extent of the case - the City Court of Copenhagen or the Eastern High Court.
Art. 14 Matters of dispute
The management of the trade fair company will settle any matter not included in these terms and conditions, and which may cause a dispute.
Art. 15 Amendments to these terms and conditions
The exhibition company reserves the right to amend these general terms and conditions with immediate effect, if an enforcement notice from the authorities or other (including the event venue) compelling conditions should necessitate it.
Art.16 Confidentiality regarding the contents of this order confirmation/stand rent contract
The exhibitor binds himself to handle the signed order confirmation/stand rent contract with confidentiality. This means that the exhibitor is not allowed to show or inform any third party of the contents in this order confirmation/stand rent contract.
If the exhibitor violates this article 16, the trade fair company is entitled to nullify the signed order confirmation/stand rent contract; should this happen, the exhibitor is not entitled to reimbursement of any kind.
If the exhibitor has obtained any kind of discount compared to the list prices of the trade fair/event, the trade fair company is entitled to annul this discount and claim the full amount, if the exhibitor violates this article 16.
If the authorities put demands on the exhibitor to see this order confirmation/stand rent contract, it is not considered a violation of this article 16.
Art.17 Special agreements
Any special agreements between the trade fair company and the exhibitor not stated in this order confirmation/stand rent contract are only binding, if they are agreed to in writing by the trade fair company.
Art.18 Duration of the offer
This offer is valid for 14 days from the date of the order confirmation/stand rent contract. If the trade fair company has not received a signed order confirmation/stand rent contract by this date, the trade fair company reserves the right to rent out the display area to another party.
Art. 19 Other material and information regarding the event
We also refer to the material applicable to this event - including specifications, exhibition overview, the event website, the Exhibitor Manual and all technic specifications from the venue etc.